Every trip and every individual receipt passes through different statuses in Spesenfuchs. The history shows you when the status changed and who changed it.
Which statuses occur depends on your plan:
- Spesenfuchs PRO: “in progress”, “approved” and “exported”
- Spesenfuchs TEAM: additionally “under review” and “rejected”, because trips and receipts go through an approval process here
For the meaning of each status, see the article Expense Status.
Where can I find the history?
- Open a trip or an individual receipt in Spesenfuchs.
- The history is shown in the detail view on the right, below the overview.
In Spesenfuchs TEAM, approvers also see the history on the Review and approval page in every review card via History (n); the number is the number of entries. On the dashboard, the history is shown in the expanded expense.
If you use Spesenfuchs in the browser on your smartphone, tap the i icon at the top right of the trip or individual receipt. The overview and, below it, the history are then displayed.
What does the history show?
Each status change appears as a separate entry, with the current status at the top. For each entry, you see:
- the status and the time of the change (for the current status with “since”),
- the person who changed the status,
- in Spesenfuchs TEAM, the comment, if one was entered during the approval process, for example the reason for a rejection.
Approvers' decisions
In Spesenfuchs TEAM, the history also shows who has already decided in the current review round:
- Expand Approvers (n) to see the approvers: a check mark for approved, a cross for rejected, each with name, date, time and any remark. Approvers who have not decided yet are listed as pending with an empty circle.
- For a rejection, the reason is shown directly below the name of the person who rejected it.
- If an expense was approved by a change in the administration, it says “Approved by a change of the approval rule” or “Approved by a change of the approvers”.
- If the user takes an expense back via Edit again, previous approvals expire and the list of approvers is no longer shown. When it is submitted again, a new review round begins in which all approvers are pending again.
Notes
- Status changes from before the history was introduced are also shown, but without the person who changed the status.
- The “Comment” field in the trip or receipt data does not appear in the history. Only comments from the approval process are shown there.
- The Spesenfuchs app shows the receipts in the Receipt inbox with a detail view, but no status history. You can only see the history in the Spesenfuchs web application.