TABLE OF CONTENTS
- Connect with Lexware Office
- Interface active
- Synchronize automatically
- Send email to me after automatic export
- Transfer vouchers only
- Use only collective supplier
- Summarize private receipts
- Check and save
- Disconnect from Lexware Office
- Lexware Office accounts
Lexware Office is an online accounting software. If you use Lexware Office, you can configure the interface here and automatically transfer all bookings and receipts to Lexware Office.
Connect with Lexware Office
Click the Connect to Lexware Office button to connect Spesenfuchs to Lexware Office. Enter your Lexware Office access data consisting of e-mail and password in the corresponding fields and click Log in. Next, you will receive an authorization request. Select Allow access here. By doing so, you allow Spesenfuchs to read data from Lexware Office and create new data.
Interface active
In order to use the interface, you must enable the interface. To do this, check the Interface active box. This will show the export to Lexware Office in the export targets (only relevant for manual export) and you can set further options.
Synchronize automatically
You can perform a manual export to Lexware Office if you select Lexware Office in the main menu under Export. But much more comfortable is the automatic export. Once you have finished setting up the interface, you will not need to do anything for export in the future. Every trip with the status Entry completed is automatically transferred to Lexware Office during the night. You will then see on the dashboard in the Export section if the transfer was successful or if you need to manually enter missing information.
Send email to me after automatic export
This option will send you an e-mail when the automatic export has been performed and data has been transferred or an error has occurred. If there is no travel for the transfer, you will not receive an email.
Transfer vouchers only
If you do not want to transfer per diems and kilometers resulting from the travel expense report to Lexware Office, but only the receipts, then activate this checkbox.
Use only collective supplier
Activate this option if you do not want to assign the travel expense reports and the resulting postings to the employee's vendor account, but want to use the collective vendor in Lexware Office.
Summarize private receipts
If this option is activated, all privately spent receipts, flat rates and trips are transferred to Lexware Office as one receipt. Vouchers paid by the company are transferred as individual vouchers.
Check and save
Once you have activated the interface, save your settings. A check is performed automatically in this case.
- Can a connection be established with Lexware Office
- Are all the required creditors available
- Do all users in Spesenfuchs have a unique personnel number
Spesenfuchs tries to automate as much as possible. However, for some information you have to decide and deposit the correct information. Please follow the instructions of the exam assistant.
Disconnect from Lexware Office
You can terminate an existing connection to Lexware Office by clicking the Disconnect from Lexware Office button. The connection will be automatically disconnected when you connect to another integration.
Lexware Office accounts
Lexware Office knows only a limited set of accounts. Spesenfuchs maps the accounts as follows:
| Name of the account | SKR03 | SKR04 | Lexware Office designation |
| Voluntary social expenses, exempt from payroll tax | 4140 | 6130 | Voluntary social expenses, exempt from payroll tax |
| Motor vehicle - taxes | 4510 | 7685 | Car tax |
| Car insurance | 4520 | 6520 | Motor vehicle insurances |
| Current vehicle operating costs | 4530 | 6530 | Gasoline |
| Gifts deductible without § 37b EStG | 4630 | 6610 | Gifts |
| Entertainment costs | 4650 | 6640 | Entertainment costs |
| Travel expenses in general | 4660 | 6650 | Trip EMP |
| Mileage reimbursement employee | 4668 | 6668 | Travel expenses EMP |
| Porto | 4910 | 6800 | Porto |
| Phone | 4920 | 6805 | Landline |
| Fax and Internet costs | 4925 | 6810 | Internet |
| Office supplies | 4930 | 6815 | Office supplies |
| Magazines, books | 4940 | 6820 | Magazines/Books |
| Training costs | 4945 | 6821 | Advanced training |
| Vehicle costs | 4500 | 6500 | Vehicle |
| Automotive repairs | 4540 | 6540 | Inspection/Repair |
| Garage rent | 4550 | 6550 | Parking space/garage rent |
| Tolls | 4560 | 6580 | Tolls |
| Rental lease car | 4570 | 6560 | Rental leasing car |
| Other motor vehicle costs | 4580 | 6570 | Other vehicle costs |
| Motor vehicle costs for motor vehicles used for business purposes and forming part of private assets | 4590 | 6590 | Cost of operat. Use of motor vehicle as private property |
| Representation costs | 4640 | 6630 | Representation costs |
| Attentions | 4653 | 6643 | Operational meetings |
| Non-deductible entertainment expenses | 4654 | 6644 | Entertainment expenses (not deductible) |
| Travel expenses entrepreneur | 4670 | 6670 | Travel |
| Travel expenses Entrepreneur Overnight expenses | 4676 | 6680 | Accommodation costs |
| Other operating expenses | 4900 | 6300 | Other expenses |
| Travel expenses employee travel expenses | 4663 | 6663 | Travel expenses EMP |
| Travel expenses Employee Additional subsistence expenses | 4664 | 6664 | Additional expenses for meals EMP |
| Travel expenses Employee Overnight Expenses | 4666 | 6660 | Overnight stay EMP |
| Travel expenses entrepreneur travel expenses | 4590 | 6590 | Cost of operat. Use of motor vehicle as private property |
| Travel expenses Entrepreneur Additional subsistence expenses | 4674 | 6674 | Additional expenses for meals |
| Travel expenses Entrepreneur Overnight expenses | 4676 | 6676 | Accommodation costs |
| Postings to these accounts may need to be checked and reposted, the Lexware Office API does not allow or know about postings to these accounts. | |||
| Low-value asset (self-employed status) | 480 | 670 | Trip or trip EMP |
| Gifts not deductible without § 37b EStG | 4635 | 6620 | Trip or trip EMP |
| Fine/warning | 4655 | 6645 | Trip or trip EMP |
| Other limited deductible operating expenses (non-deductible portion) | 4652 | 6642 | Trip or trip EMP |