You can access this page via Team → Review and Approval. The menu item is displayed if the logged-in user has the Supervisor permission.
The approval view is divided into two sections:
Pending Review
This section displays all expenses awaiting approval. Individual trip sections can be expanded to view additional travel details.
After reviewing an expense, it can be:
- Approved using the green checkmark
- Rejected using the red X
If a trip is rejected, a reason must be provided for the employee.
You can view the original receipt uploaded for an expense by clicking the paperclip icon.
Foreign Currencies and Exchange Rates
For receipts in foreign currencies, an icon is displayed next to the amount that allows you to view the exchange rate information used for the conversion.
- A green icon indicates that the automatically determined system exchange rate was used.
- An orange icon indicates that the employee entered a custom exchange rate.
Clicking the icon opens a detailed view showing:
- The exchange rate actually used
- The automatically determined system exchange rate
- The exchange rate date of the system rate
- The amount in the foreign currency
- The resulting amount converted into euros
If a custom exchange rate was used, Spesenfuchs also displays its impact on the reimbursement amount. You can see whether the reimbursement is higher or lower compared to the system exchange rate and by how much it differs.
This allows approvers to understand why the employee used a different exchange rate and what financial impact it has on the reimbursement.
Approved
Displays all expenses that have already been approved within the last 180 days.
For more information about the approval workflow, click here.