During the approval process, e-mails are automatically sent to those involved when the status changes. The following graphics illustrate which person is informed of which status change.
Case 1
The employee has not been assigned a superior and can approve their recorded trips directly. A third person, e.g. the accounts department, can optionally be informed by email when the trip is approved.
Case 2
The employee has been assigned a supervisor and sends their recorded trips to them for review. The supervisor receives an e-mail informing them that trips are available for review. Upon approval, the employee receives an e-mail and, optionally, a third person, e.g. the accounts department, can also be informed.
The employee has been assigned a supervisor and sends their recorded trips to them for review. The manager receives an e-mail informing them that trips have been submitted for review. If the supervisor rejects trips, the employee receives an e-mail.
Case 3
The employee has a supervisor. However, the trip is not recorded by him but by his deputy. Communication takes place between the deputy and the employee's supervisor. The employee does not receive any emails. When the trip is approved, the accounting department can optionally be informed here too.
Same case, but the supervisor rejects trips. In this case, only the deputy receives information about the rejected trip.
Case 4
The deputy records trips for the employee. However, the deputy is also the employee's supervisor. In this case, the deputy/supervisor can authorise the trips directly and the accounting department is only informed optionally.
