Yes, you can also enter individual receipts as expenses in addition to the receipts for a trip. There are different ways to enter them:
- If you are on the dashboard, you can choose between New trip and New receipt via the green PLUS sign. Click on New receipt.
- Alternatively, click on Receipts in the Expenses menu. The list with your individual receipts opens. You can also enter a new individual receipt here using the green PLUS sign.
- If you have already pre-entered receipts and these are in the receipt inbox, you can also create and settle one or more receipts from there as individual receipts. To do this, select the desired receipts in the receipt inbox and choose Create receipt from the actions menu.
Otherwise, the individual receipt entry behaves in the same way as the entry of a receipt within a trip. In the TEAM version, the receipts can also be submitted to the assigned approvers for review or entered by a deputy.
Individual receipts are settled separately. Several individual receipts currently cannot be combined into one report or printed together as one PDF. You create a PDF for each individual receipt separately.
Settling several individual receipts together: Create a trip with a very short duration, for example on the first day of the month from 08:00 to 09:00. Choose a time in which you have no other trip, because the trips of one person must not overlap in time. No allowances apply to such a short trip; it only serves as a collective report. Then enter the receipts in this trip. The Date field must lie within the travel period; enter the actual date of the receipt in the Document date field. The receipts reach your accounting as usual. Hotel receipts are not suitable for this, because the arrival and departure must lie within the travel period.
Receipts in the coming year
You can only enter individual receipts dated in the coming year once the German Federal Ministry of Finance has published the allowances for that year and they have been added to Spesenfuchs. Until then, the coming year is locked. This also applies to trips.