In the Settings -> Accounting menu, you can select and edit the chart of accounts.
You can choose between the SKR03 chart of accounts and the SKR04 chart of accounts. Here all accounts are predefined and no changes can be made to the existing accounts. Alternatively, you can use a custom chart of accounts.
Custom chart of accounts
After you select Custom in the Chart of Accounts selection, you can store a custom chart of accounts.
- Assign a name for your chart of accounts. The designation is also used in the reports
- If your chart of accounts differs from the SKR03/SKR04 chart of accounts only in some accounts, you can select it as a template and adjust only certain accounts
- If necessary, adjust the travel expense specific accounts on this page and then switch to the Receipt Types tab to adjust these accounts as well
- Accounts may not be empty and may only contain numbers
- The change of accounts also has an effect on already recorded trips
Tip: When you are in an account with the cursor, you can easily jump to the next account using the Tab key.
Account length
You can set the length of G/L accounts between 4 and 6. If you enter a number greater than 4, the G/L accounts are extended accordingly by a zero at the end. In a custom chart of accounts, you can use leading zeros to create accounts that have fewer than 4 digits. In the Document types, Payment types and User/Vendor area you can store the other relevant accounts accordingly.
What accounts does Spesenfuchs use
Lump sums, benefits in kind, etc.
| Designation in expense fox | Account name | SKR03 | SKR04 |
| Deduction meals | Other benefits in kind (not goods) offset | 8590 | 4940 |
| Overnight accommodation allowance employee | Travel expenses Employee Overnight Expenses | 4666 | 6660 |
| Accommodation lump sum entrepreneur | Travel expenses Entrepreneur Overnight expenses | 4676 | 6680 |
| Per diem employee | Travel expenses Employee Additional subsistence expenses | 4664 | 6664 |
| Per diem entrepreneur | Travel expenses Entrepreneur Additional subsistence expenses | 4674 | 6674 |
| Ride entrepreneur | Motor vehicle expenses (private vehicles) | 4590 | 6590 |
| Ride employee | Mileage reimbursement employee | 4668 | 6668 |
Receipts
| Designation in expense fox | Account name | SKR03 | SKR04 |
| Hotel (Self-employed status) | Travel expenses Entrepreneur Overnight expenses | 4676 | 6680 |
| Hotel (status Employed) | Travel expenses Employee Overnight Expenses | 4666 | 6660 |
| Parking fees (status self-employed) | Travel expenses entrepreneur | 4670 | 6670 |
| Parking fees (status employee) | Travel expenses employee | 4660 | 6650 |
| General travel expenses (self-employed status) | Travel expenses entrepreneur | 4670 | 6670 |
| General travel expenses (status employee) | Travel expenses employee | 4660 | 6650 |
| Cab (status Employed) | Travel expenses employee travel expenses | 4663 | 6663 |
| Cab (Self-employed status) | Travel expenses entrepreneur travel expenses | 4673 | 6673 |
| Entertainment costs | Entertainment costs | 4650 | 6640 |
| Low-value asset (status self-employed) | Low-value assets | 480 | 670 |
| Low-value asset (employee status) | Low-value assets | 480 | 670 |
| Fax and Internet costs | Fax and Internet costs | 4925 | 6810 |
| Other operating expenses | Other operating expenses | 4900 | 6300 |
| Vehicle costs | Vehicle costs | 4500 | 6500 |
| Vehicle taxes | Motor vehicle - taxes | 4510 | 7685 |
| Car insurance | Car insurance | 4520 | 6520 |
| Gasoline, car wash (current vehicle operating costs) | Current vehicle operating costs | 4530 | 6530 |
| Automotive repairs | Automotive repairs | 4540 | 6540 |
| Garage rent | Garage rent | 4550 | 6550 |
| Tolls | Tolls | 4560 | 6580 |
| Rental leasing car | Rental leasing car | 4570 | 6560 |
| Other motor vehicle costs | Other motor vehicle costs | 4580 | 6570 |
| Vehicle costs for operat. motor vehicles used (private assets) | Motor vehicle costs for motor vehicles used for business purposes and forming part of private assets | 4590 | 6590 |
| Rental car (incl. fuel rental car) | Third-party vehicle costs | 4595 | 6595 |
| Gifts (status self-employed) | Gifts deductible without § 37b EStG | 4630 | 6610 |
| Gifts (status Employed) | Gifts not deductible without § 37b EStG | 4635 | 6620 |
| Attentions | Attentions | 4653 | 6643 |
| Non-deductible entertainment expenses | Non-deductible entertainment expenses | 4654 | 6644 |
| Fine/warning | Non-deductible business expenses from advertising and representation costs | 4655 | 6645 |
| Porto | Porto | 4910 | 6800 |
| Phone | Phone | 4920 | 6805 |
| Tip | Other operating expenses | 4900 | 6300 |
| Office supplies | Office supplies | 4930 | 6815 |
| Magazines, books | Magazines, books | 4940 | 6820 |
| Training costs | Training costs | 4945 | 6821 |
| Flight (Self-employed status) | Travel expenses entrepreneur travel expenses | 4673 | 6673 |
| Flight (status Employed) | Travel expenses employee travel expenses | 4663 | 6663 |
| Bus/Train/Ferry (Self-employed status) | Travel expenses entrepreneur travel expenses | 4673 | 6673 |
| Bus/Train/Ferry (status Employed) | Travel expenses employee travel expenses | 4663 | 6663 |
| Third party work sales | Third party work sales | 4780 | 6780 |